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For Our Tutor Team MembersWe are so excited that you have joined our team of professional educators as a tutor and academic coach.
Again, we look forward to building Virginia Academics into a company and service that your are proud to be associated with. Your partner in education, Karen Garay
Tutor GuidelinesIf you're tutoring on our behalf... Virginia Academics operates in a competitive environment, which means we need to be operationally efficient if we are to offer our services at reasonable rates. You can help us by following the processes we've set up.Reporting your hours worked Please submit your hours worked promptly on the 1st and the 15th. Although we accept fax or regular mail, we request that you use the sample tutor invoice that was emailed to you. When you report your hours, remember that the minimum session is one hour (unless a short lesson is your fault, i.e. you were running late). After one hour report in in 15 min increments as a decimal, i.e. report a one hour fifteen minute session as 1.25. Invoicing Virginia Academics As contractors, you may want to invoice us for payment on your own letterhead or using the invoice sample sent to you earlier. However, to make it easy for both of us, we consider your report of hours worked to be your invoice and we will pay promptly on the basis of this submission. Our payment schedule In the interests of efficiency, we try to limit the administration side of this business to one day every two weeks for payment of tutors and mailing of invoices to clients. Our admin day is every 1st and 15th.
Meeting a new student Virginia Academics does not micro-manage its tutors. You are all independent contractors who have been hired because you already have tutoring skills. However, we are pleased to reprint some tips for tutors when they accept a new assignment, as well as our business procedures. First impressions are important! Call ahead to introduce yourself and confirm directions. Arrive on time and allow time afterwards to speak with the parents. Take some time to establish rapport with the students and parents. Dress professionally. Introduce yourself to your students and let them know how they should address you. Students are used to addressing their teachers formally; if you prefer to have them call you by your first name, give them permission to do. If you do not make it clear to your students what you wish to be called, they may not ever use your name which creates an awkward situation. Bring lesson materials to your students' homes. At the elementary level, it is always handy to have a few extra activities planned. At the high school/adult level, it may give you confidence if you have appropriate materials to refer to, if necessary. NEW! At the end of your first lesson with a student, have the parents sign the Lesson Record Sheet. This is the sheet that you record the date and summarize what you did, etc. Ask the parent if he or she would like to sign the sheet personally after each lesson or if the student can sometimes sign it. Keep notes on every session. Usse the sheet that you will find in the student binder provided to you. This is useful for keeping track of progress and areas that need more work. Your notes are also an important record of your tutoring sessions--if a parent is unhappy with their child’s progress, we can explain what was accomplished at each lesson. Call me immediately if there is a No Show, or any other serious problem. If you arrive at a student's home and the student is not home, wait at least 20 minutes before leaving. If you have a cell phone, call me right away. I may have heard from the parent and been unable to reach you. If a continuing student finishes his or her Lesson Record Sheet and you have not received a new one from me, please let me know and I can easily email you a new one. At worst, have the parent sign and date a piece of notebook paper. Please let me know as soon as possible if a student increases the number of lessons in a given week. If a once-a-week student suddenly has three lessons in a week, I will not have had time to mail an invoice and receive payment from the student. After seeing a new student, I will call you to follow up. But I’d appreciate it if you’d be proactive and call me. After speaking with you, I will call the client. Please be sure to give you number and email address to the family of the student. Keeping track of hoursWe will be keeping track of hours used verses the number of hours purchased. We need you to keep track of hours tutored in the student binder on the student summary page. (This is the page where you record what you did during the lesson.) If you do not own a telephone answering machine and cellular phone, consider making these investments. There is often an urgency for me to find a teacher for a student, and sometimes I will offer a student to the first qualified teacher that I can contact. Also, having this equipment makes our communication much easier; I can let you know with one call, instead of several, about any schedule changes. If you do choose to get this equipment, you may be able to deduct it as a business expense. Call me whenever you wish to discuss any concerns or if you have suggestions. I am committed to providing our students with an opportunity to excel, and I am very open to your suggestions. I greatly appreciate your referrals for teachers, and I offer a referral payment for new students.
Resources for Tutor SuccessTutorTraining Resources Tutors as Allies Great Math Resources and Free Worksheets More Free Math Worksheets Please enter the Password.
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